Privacy Policy

Parkaeology Privacy Policy

Parkaeology is an educational organisation working in Scotland to promote and facilitate active involvement in community archaeology.

Parkaeology works to involve people in archaeology in a variety of ways including outreach projects with partner organisations and the Pittencrieff Archaeology Field School held in Dunfermline.

We are committed to protecting the privacy of the people we work with. This privacy statement sets out the way we collect, store and process your personal information in accordance with current UK data protection legislation (the Data Protection Act 1998 and the EU General Data Protection Regulation (GDPR)).

This policy may be updated from time to time to ensure we continue to provide you with accurate information.

What is personal information?

We will collect personal information when you or your organisation enquire about or take part in our activities.

Personal information is information that can be used to identify you. Examples of personal information include your name, title, postal address, email address and telephone numbers. It can also include personal information relating to processes including disclosure (PVG), information relating to volunteering, or social media interaction.

What is the legal basis for collecting your information?

Parkaeology only collects personal information to enable us to carry out our legitimate interests, to enable us to fulfil our obligations and to comply with legal requirements.

Parkaeology’s legitimate interests are:

Fulfilling our duty to individual project participants, partner organisations and their members or clients.

The promotion, marketing and advertising of our services and products.

Working to improve and develop new and existing services and products.

Fundraising and promotion of the interests of the organisation.

Improving understanding the needs of participants, partner organisations and their members or clients.

Handling enquiries and complaints.

Complying with legal requirements and regulations.

How do we use your personal information?

Your personal information will only be accessible to staff, partners and volunteers if it is appropriate in order for them to carry out their role.

We may use your information in a variety of ways including:

To send you information about the latest Parkaeology news, projects and events via print, e-newsletters and email.

To send you governance information.

To update your information.

To send you information about project participation opportunities.

To profile information for the purposes of research or fundraising.

We will not sell or pass on your personal information for other organisations to use for their own purposes.

We will share your information when we are legally obliged to at the request of a government or law enforcement authority.

We will only share your information, when necessary, with third party services or contractors we have asked to carry out a service on our behalf for purposes such as communications or research. Your information will not be used by a third party for any other purposes and will be deleted as soon as the service has been fulfilled.

Communication

We will only contact you for marketing communications if you have told us that we can.

You can find out what personal information we hold about you and update your personal information by contacting us at admin@parkaeology.org.

You can request the removal of your personal information from our records at any time by contacting us at admin@parkaeology.org.

Security

Parkaeology takes the security of personal information very seriously and take appropriate steps to ensure data is securely stored.

Only authorised personnel are able to access your personal information and all personal information is transferred using secure processes. Our processes and systems are regularly reviewed to ensure they remain secure.

We only hold your personal information for as long as is necessary for us to administer our relationship with you.

If we dispose of your information, it will always be done so securely.

Cookies

Cookies are small text files which are stored on your electronic device when you visit our website. Please read our Cookies and accessibility policy for more information.

We do not use any third-party cookies.

Further information

If you have any questions about Parkaeology’s privacy policy and your rights, please contact us at admin@parkaeology.org.